7 Things Every Teams User Should Know How to Do
Welcome to Day 7 of PixelMill’s ’12 Days of Microsoft Teams’ series! He-Man may have the power of Grayskull, but we’re here to give you the power of knowledge. Battle Cat not included. Enjoy!
Microsoft Teams is full of wonderful surprises that help make our workday a little easier. Here are 7 things every Teams user should know how to do to make the most of their Teams experience.
1. How to Configure Your Notifications
You can manage notifications in Teams two ways:
a. For high-level settings across all teams and channels go to your profile photo in the top navigation —> Settings —> Notifications. Here, you can manage what type of notifications you’d like to receive for things like Mentions, Message, Meetings, and more.
b. For channel-specific notification settings, click on the ellipses next to the channel you want to manage — > channel notifications.
2. How to Give Praise
Uplift your team members by sharing praise for a job well done. Look for the praise badge in conversations and chats to send your coworkers some well-earned recognition.
3. How to Go to the Dark Side, and Back
The debate is strong with this one. Whether you’re pro-dark-mode or not, it’s nice to have the option. Choosing your theme is simple. Click on your photo at the top —> Settings —> and select your theme.
4. How to Pin a Channel
If you’re like most Teams users, you have quite a few channels. Pin the most important channels so they appear at the top of your list for easy access.
5. How to Set Message Priority in Conversations
Not all messages are created equally; some demand more attention than others. Let your team know when a message is important by setting its priority. When creating an urgent message click the formatting icon —> then select the apostrophe to flag the message IMPORTANT.
Bonus Tip: How to add a subject to your conversation thread
When starting a new conversation thread, it’s best to include a title along with your message to help everyone understand the goal of the thread. You can do this by clicking the formatting icon and it will automatically give you an option to add a subject.
6. How to Set Your Status
You can change your status easily in the drop-down under your picture in the top navigation. Options include, available, busy, do not disturb, be right back, and appear away. You can also include a custom status message and tag individuals who may need to respond in your absence.
Bonus: Manage Priority Access
Sometimes our status requires we be on do not disturb, but there may be exceptions to this rule. If you have team members who should have priority access, then you’re in luck! Simply click on Settings –> Privacy —>Manage priority access —> and add team members you wish to continue receiving notifications from, even in when on do not disturb.
7. Where to Get Help
Teams offers several ways to get help. Either click on Help in the left Nav where you can search for answers to your needs, watch videos, sign up for classes, and learn what’s new.
Ready to take your digital teamwork to the next level? PixelMill is helping our clients leverage Microsoft Teams in many unique ways. Chat with a PixelMill Teams expert today!